Bringing Your Club’s IT into the Present

As the fairways start drying out and spring rolls in, it’s not just the course that could use a tidy-up. Many golf clubs are still clinging to outdated, expensive IT setups—on-site servers, multiple support vendors, and piecemeal systems that don't quite fit together. Now’s the perfect time to clear the clutter.

Why Outdated IT Is Holding Golf Clubs Back

Legacy systems often do more harm than good. They’re expensive to maintain, prone to security vulnerabilities, and they limit flexibility. Traditional IT providers may charge for services you don’t need or lock you into rigid contracts that no longer make financial sense.

Here are the common issues we see:

• Aged On-Site Servers – These are power-hungry, high-maintenance, and often lack the backup and disaster recovery options needed today.

• Patchwork Systems – Clubs using different vendors for POS, bookings, memberships, and back-office systems often deal with disjointed data and limited reporting.

• Slow Support – Many IT providers take too long to respond, and when they do, costs mount quickly for even simple fixes.

• Security Gaps – Without proper monitoring, encryption, and access controls, clubs are vulnerable to ransomware and data breaches.

A 2024 report from TechMarket Insights found that 42% of small to mid-sized UK leisure businesses still use outdated IT infrastructure, with many unaware of how much they’re overspending on underperforming systems.

Why Cloud IT Makes More Sense in 2025

Cloud computing has changed the game for businesses across the board—and golf clubs are no exception. Cloud-based IT allows clubs to modernise operations, reduce costs, and protect sensitive data, all while simplifying how systems are managed.

Here’s how:

🔹Centralised Management – Everything runs from one secure, cloud-based platform—no more juggling systems.

🔹Lower Running Costs – With no servers to maintain and no surprise call-out fees, monthly costs are predictable.

🔹 Better Security – Data is encrypted, backed up automatically, and monitored 24/7.

🔹Remote Access – Staff can access systems from anywhere, whether working events, updating bookings, or checking reports from home.

🔹Faster Support – Cloud systems allow support teams to fix problems quickly and remotely—no waiting for on-site visits.

🔹Compliance Made Easier – With the UK GDPR still very much in force, cloud services help with data handling, retention, and access control.

According to a 2023 report by Gartner, businesses moving to cloud-based IT saved an average of 30% in infrastructure and support costs within the first year.

🔗 Read more about how AI and cloud reduce IT costs

A Smarter Spring Clean: Steps for Golf Clubs

1. Audit Your Current IT – Identify all vendors, systems, and contracts. What are you using? What’s outdated or unused?

2. Calculate True Costs – Include hardware, licences, callouts, support fees, and downtime.

3. Consolidate Where You Can – Shift to a single cloud provider that covers everything from data security to virtual desktops.

4. Prioritise Security – Choose services that include encryption, access control, and regular backups as standard.

5. Get Scalable Solutions – Your IT should flex with seasonal demand—adding or removing user access as needed.

Why It Matters

Running a golf club isn’t just about the course—it’s about membership management, guest experience, and operational efficiency. Keeping outdated systems running adds unnecessary pressure to club managers and finance teams.

Modern, cloud-based IT takes the hassle out of managing multiple systems and providers, giving you more time to focus on members and events. And with a secure, consolidated setup, you're less exposed to cyber risks and surprise bills.

So if your IT still looks like it’s stuck in 2015, spring might be the best time to get it sorted.

🔗 Learn how virtual desktops support secure, flexible operations