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Secure and Save: Why Virtual Desktops Are a Smart Move for Print Companies

Let’s face it: the world of print companies is moving at lightning speed. With so much changing in terms of technology, keeping costs down while ensuring that your data and business are secure is no easy feat. That’s where virtual desktops come in, offering a solution that ticks both boxes—security and cost-effectiveness.


Virtual Desktops Print Companies

What is a Virtual Desktop Anyway?

Simply put, a virtual desktop is a computer environment that exists in the cloud. It allows your team to access their desktop and software from anywhere, on any device, without needing a powerful PC in the office. The setup is all managed and hosted by a provider like SystemsCloud, which means all the hard work (and a lot of the IT headaches) are taken care of for you.


Security Benefits: Keeping Your Business Safe

You know how vital security is, especially when you're handling client data and design files. Virtual desktops make your data much safer. How? All your data stays in a secure cloud, protected by layers of encryption, regular backups, and monitoring. Even if one of your team leaves their laptop on the train, no worries—the data isn’t on the device. It's in the cloud, safe and sound. Hackers find it a lot harder to break into a virtual desktop setup than they do into physical machines or traditional servers.


As of 2024, cyberattacks have increased globally by 30% compared to 2023. By moving to virtual desktops, you reduce the number of vulnerable points in your infrastructure—keeping you safer and more compliant with data protection regulations.


According to Cybersecurity Ventures (2024), cybercrime will cost the world $10.5 trillion annually by 2025. Virtual desktops reduce risk by centralising data and providing advanced security protocols.

Cost Savings: Both Short and Long-Term

Let’s talk money. Virtual desktops can feel like an investment upfront, but they save you a lot of cash down the line. Here’s why:

  1. No More Expensive Hardware: You don’t need to keep buying new PCs with powerful specs. Your existing hardware can do the job since all the heavy lifting is done in the cloud.

  2. Reduced IT Costs: Since everything is managed in the cloud, you’re spending less on IT staff and on fixing hardware failures. In fact, businesses typically report cutting IT expenses by 25% when switching to virtual desktops .

  3. Flexible Scalability: Growing your business? No problem. You don’t have to buy a whole batch of new computers; just add new virtual desktops. And if business slows down? You can scale back with ease. You only pay for what you need.

  4. Energy Savings: Fewer physical servers and computers mean less electricity. This is a bonus for your utility bills and the environment—a win-win.


A 2023 survey from Spiceworks found that businesses reported up to 30% reductions in IT operational costs after adopting virtual desktops due to decreased hardware needs and maintenance.

Virtual Desktops Print Companies

Flexibility and Productivity

Another beauty of virtual desktops is how flexible they are. Whether your team is in the office, at home, or on-site at a print production facility, they can access the same secure desktop. That means no more slow, glitchy connections to the office server, and fewer excuses for missed deadlines!



Real-World Example

Take Xerox, one of the largest names in the print industry. When they migrated to virtual desktops, they noticed immediate improvements in security and saw operational costs decrease by over 15% in the first year alone. They were able to streamline workflows across multiple locations, which helped with overall efficiency.




What’s Next for Your Print Business?

By switching to virtual desktops, your print company can enjoy the same benefits—lower costs, tighter security, and a more flexible working environment.


Handling sensitive client data or managing complex design software? Virtual desktops make it easier, safer, and more efficient for your print business to operate smoothly. Your team stays productive, and costs stay low—what's not to love?


Take the leap—your business (and your wallet) will thank you.


Virtual Desktops Print Companies

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